An audit does not ask for the programme. It asks for the record from whatever day it picks.
An auditor does not assess your intent: they assess whether you can show them, right there, the record from a date they choose. With the evidence spread across notebooks, emails and phones, that is half a week of work. With PAIR it is a query.
What happens the week before an audit
- A folder gets assembled against the clock, hunting for paperwork from two years ago, and the one from the exact date they asked for is always missing.
- The evidence exists but is not showable: undated photos, unsigned minutes, records where nobody knows who filled them.
- The auditor’s finding gets closed, but the proof that it was closed lives in three emails and a WhatsApp photo.
Five things that change when the auditor arrives
- 01
The record from a specific date, on the spot
- Today
- The quality manager digs through folders and emails, with the auditor watching.
- With PAIR
- The record with its owner, its fill date and its arrival date on the server. Nothing reconstructed.
- 02
The complete series per installation
- Today
- The auditor asks for continuity and gets a sample pieced together from loose folders.
- With PAIR
- The history per item, ordered by date, exportable to spreadsheet or PDF.
- 03
The auditor’s finding, with its deadline
- Today
- The owner receives it by email, and the follow-up lives in a spreadsheet.
- With PAIR
- The non-conformance with its cause, its owner, its deadline, and the dated photographic evidence of closure.
- 04
The trace of who changed what
- Today
- Nobody keeps it: on paper or in a shared spreadsheet, who changed what is lost.
- With PAIR
- The activity log with user, date and what changed. That is what turns a file into evidence.
- 05
The audit folder, assembled in advance
- Today
- The manager assembles the folder by hand during the week before.
- With PAIR
- The filter by period and scope, exported as a folder. It is not assembled: it already was.
What you start with
- Internal audit checklist, by clause
- Non-conformance with cause, owner and closure deadline
- Non-conformance closure, with after evidence
And many more, built around your operation. Ask us.
Frequently asked questions
How do I show records to an auditor?
Filter by date, site or owner and export the PDF or spreadsheet for the period, with photos, signatures and the server time of each record.
Can I tell if someone changed a record?
Yes. Every change keeps who made it, when and why, and it can be undone. That is the trail an auditor asks to review.
Demo
Bring us your audit checklist
The one you use today, hand-written amendments included: in thirty minutes you will see it digitised as it is.
- Would you rather look at the plans first? See pricing.