The receipt already has every field on it. Somebody types them in again anyway.

Filing an expense is not hard: it is repetitive. The amount, the date, the category and the document number are already printed on the paper in your pocket, and somebody still keys them into a spreadsheet. PAIR digitises the admin forms you already use — as any form builder would — with one difference: you photograph the receipt and the form arrives filled in.

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What an expense claim looks like today

The expense happened on Tuesday, on site. The claim gets assembled at month end, from crumpled receipts in the glovebox and the memory of whoever collected them.
The spreadsheet is filled in by someone who was not there, reading thermal paper that has already started to fade.
One digit wrong in the amount and the claim bounces. It bounces by email, subject line «RE: RE: August expenses».
And the worker who paid out of pocket waits three weeks for the cycle to close.

Five forms that stop being written by hand

01

Expense claim, straight from a photo of the receipt

Today
Whoever spent the money keeps the receipt and files it at month end, when the paper is already fading.

With PAIR
The form filled with amount, date, document number and category read from the image, the photo attached as backing, and who submitted it and when. It is corrected on screen before sending: what the model proposes is a draft, not a fact.
02

Per diems and advances, settled on the same form

Today
The worker reconciles what was advanced and spent in a separate spreadsheet, and the manager checks it again.

With PAIR
What was advanced, what was spent and the difference, without a separate spreadsheet somebody has to reconcile twice.
03

Mileage and fuel

Today
The driver keeps the fuel receipt and writes the odometer in a notebook.

With PAIR
The odometer reading, the litres and the amount, with a photo of the receipt and of the dashboard. Consumption comes out on its own, and the fills that do not add up are visible without looking for them.
04

Onboarding and personal data updates

Today
The new starter fills in paper forms on day one and hands over copies of their ID and certificates.

With PAIR
The data the company needs, with ID and certificates photographed and read, and the signature traced on screen. Without asking for the same thing three times.
05

Internal requests: leave, holidays, small reimbursements

Today
Every request goes by email, and the approval sits in a thread.

With PAIR
The request with its date, its approver and its outcome, in the same place as everything else. A form that exists stops living in an email thread.