You do not inspect your own work. You inspect for somebody else.
And that changes what you need. Your report is not an internal record: it is the product you deliver, and the only thing your client sees all month. With PAIR the minutes are raised in the field, come out under the letterhead of the right client, and carry the server’s time.
What happens to an inspection firm every month
- The minutes are raised in the field and delivered two days later, because they have to be written up under the letterhead of whichever client it is.
- Every client wants their own format, and keeping five Word templates alive is a job nobody has been assigned.
- When somebody disputes last year’s observation, the defence rests on an undated photo and the memory of whoever went.
Five things that change in the first month
- 01
The minutes come out the same day, under the right letterhead
- Today
- The inspector takes notes on site and writes the minutes up in the office, days later.
- With PAIR
- The PDF branded for the right client, without going through the office.
- 02
The observation with owner, deadline and after photo
- Today
- Whoever raises it writes it down, and the closure gets chased by email.
- With PAIR
- The observation with its full cycle, which is what you deliver and what you bill.
- 03
That your signature holds up when disputed
- Today
- The professional signs the minutes, and the photos sit loose in another folder.
- With PAIR
- The approval with the server’s time, and the photographs inside the PDF itself.
- 04
The specialist reviews without flying north
- Today
- The reviewer flies out to site, or reviews only the photos somebody chose to send.
- With PAIR
- The complete record with its photos and its location, reviewable without travelling.
- 05
One project per contract, and the client outside your account
- Today
- The firm’s administrator keeps one folder per contract and one template per client.
- With PAIR
- Every contract with its scope, its forms and its people. The data is yours, not the client’s.
What you start with
- Technical inspection visit minutes, with observations and deadline
- Non-conformance with cause, photographic evidence and closure deadline
- Observation closure, with after photo
And many more, built around your operation. Ask us.
Frequently asked questions
Can the report carry my client’s letterhead?
Yes. Each project carries its own letterhead, so the report goes out in the format of whoever receives it, on the day of the visit.
Does my client get into my account?
No. You work one project per contract and the data stays in your account: the client receives the report, not access to your operation.
Demo
Bring us minutes from one of your clients
The format from one of your contracts: in thirty minutes you will see it digitised, and the minutes coming out under that same letterhead.
- Would you rather look at the plans first? See pricing.